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Archive for the ‘Productivity Articles for Social Media Users’ Category

Social Media Efficiency for Newbies, Part 2 of 2

Friday, September 11, 2009 @ 09:09 AM
Maura

Yesterday I gave some information about differences in social media platforms Twitter, Facebook, LinkedIn, and MySpace, and gave a couple of analogies to help you to keep your use of them in perspective.

Something else to consider when evaluating social media is WHY are you thinking about it?  Business? Pleasure? Some combination?  Your goals will help dictate how much time you may want to devote to it.  Also, what tools do you have available to access it?  Are you at a desk with a computer all the time?  (Convenient, but very easy to waste time.)  If you’re away from a computer much of the time throughout the day, do you have a handheld device where your interface is easily accessible, or will you have to spend evenings and weekends trying to stay active?  Evaluate whether this is an effective, and welcome, use of your “down” time.

Whether you’re using a computer or a handheld device to access your social media, I suggest that you use “clients” and “aggregators.”  A “client” is a 3rd party application that simplifies the data you receive so that you can review it more quickly, and an “aggregator” lets you send and receive information from several services at once (Ping.fm which I mentioned yesterday is an aggregator for sending information.  Tweetie is a client that I like for Twitter.)

Once you have a client, you can program it so that you see exactly what you want to see immediately, and let’s discuss what you’re likely to be looking for.  First, are there people you are following whose updates you don’t want to miss, such as prospects, competitors, experts in your industry, or good friends?  If so, dedicate a window or a column to each of those people.  Also, reading your “current” stream is helpful, which is the most recent page of updates from all the people you are connected with.  In addition to Tweetie, Tweetdeck is another client that makes it easy to do both of these simultaneously and there are several others.

What else should you care about?  Well, you definitely want to keep an eye on what’s called your “vanity stream.”  This means tracking anytime your name or your company or product name is mentioned anywhere on a social media platform.  Tweetie, for example, makes it easy to search for “at-replies” (@replies), meaning anytime someone addresses something to you or otherwise mentions you in a “Tweet” (update, or post).  The Facebook app for iPhone also alerts you to “notifications,” which is essentially the same thing, but on Facebook instead of Twitter.

The next thing that you want to check is private messages to you.  In Twitter these are called “DMs” (direct messages).  In most of the other platforms, these messages appear in your inbox in your account, such as in Facebook and LinkedIn.

One last thing you might be interested in, is what new people are now “following” you or “friending” or otherwise connecting with you (getting your updates or wanting your updates)?  And which of those do you want to reciprocate/allow/accept?

I know this seems like a lot, but honestly if you have the right tools, you can do it all in just a few minutes at a time.

One warning I will give you about Facebook if you are concerned about wasting time is to stay away from the games and the quizzes.  They just eat up too much time with nothing good received in return.  The one exception is the RippleTag FaceBook app created by my friend Steve Harper.  This is a great way to find connection points with people in your network.

Like all of the communication tools before them, these social media applications take some time to learn and to incorporate into your life, so that you can evaluate them for yourself.  It’s my belief that ignoring them for as long as you can is not the most efficient way of dealing with them.  You might as well jump in, especially now that you have some advance knowledge, and see what you think, because they are not going away anytime soon.  They will either be enjoyable and useful, or not.  And if they are not, that’s probably ok.

If you have other ideas, I’d love for you to share them in the comments.  Thanks for reading!

Social Media Efficiency for Newbies, Part 1 of 2

Thursday, September 10, 2009 @ 06:09 PM
Maura

Everyone is giving advice about social media, and it’s a topic I get asked about a lot.  I’ve shared some information before, in this post and this post.  Certainly you can ask 10 different people questions about social media, and get 10 different answers.  I don’t think the rules have become entirely apparent yet.  But here are some thoughts on participating in social media without it becoming a complete time sink.

For purposes of this post, when I talk about  social media, I am referring mainly to Twitter and Facebook, but certainly the principles apply to the others as well, such as LinkedIn and MySpace.  My take on these four is that LinkedIn is basically an online résumé, and MySpace is more relevant for creatives like artists and musicians.  Facebook seems to be a social tool for most people, but increasingly a mix of both business and personal for entrepreneurs and business owners.  Twitter and Facebook are growing more similar, although Twitter (thankfully) doesn’t have all the games and other distractions.  It’s just people communicating with each other.  A lot of people ask me about Twitter versus Facebook.  My opinion is that there is much more useful information being shared on Twitter than on Facebook.  On Facebook, there are still too many people sharing what they had for breakfast, and giving me their score in Mafia Wars, and telling me which Desperate Housewife they are most like.  All of these Facebook games and applications make for many distractions.  I’ve connected with more old friends from my past on Facebook than on Twitter, which has been fun.  But I’ve made more new friends and gained more exposure for my business on Twitter, so there are pros and cons to both.  I have a presence on Facebook and I check it periodically, but my Twitter stream seems much more relevant to my life and my business.  Facebook is nice for keeping up with friends and family.  When I send an update, I often use Ping.fm so it posts to both Twitter and Facebook, but that’s because I’m connected with mostly different people on each.

I have two analogies that help me relate social media to newbies.  Both of these were created out of conversation with my friend CJ Romberger.  The first is that you can think of these social media platforms as a crystal-clear, flowing stream on a hot day.  The water is fantastic but you have to accept that you will never touch every drop.  You’ll jump in, swim around a bit, and then get out and the water will continue to flow by without you.  And that’s ok.

The second analogy is that Twitter and Facebook, for instance, are kind of like great parties, where lots of interesting people are discussing lots of interesting things, all the time.  The party is fabulous but sometimes you have to be ok with leaving and doing other things for a while.

Tomorrow I’ll add information about things to consider when evaluating social media, and how to interact with it productively and efficiently.  Please check back and you are welcome to follow me on Twitter @mnthomas, where I try to post useful productivity information.  Thanks for reading!

Is Twitter the Answer to Al Gore’s Prayers?

Monday, April 20, 2009 @ 05:04 PM
Maura

Ok, look…I am not a social media fanatic.  I never had a MySpace page, I only have a passing interest in Facebook and LinkedIn, and the first time I tried Twitter over a year ago, I hated it and promptly disengaged.  I’ve only been using it again for about 6 weeks but I’m beginning to catch glimpses of how this might be a truly powerful force for change in the world.

I’m only making this connection because I read Al Gore’s fantastic book, The Assault on Reason.  It was published in 2007 and already, thankfully, the return to reason that he so convincingly outlines is needed, is coming to pass.   The book is, I think, one of the most important so far this decade and well worth the read.  The 30-second summary is that our democracy is in serious trouble because reasoned national debate is impossible with only one-way communication.  On the cover flap, Gore writes, “We live in an age when the 30-second television spot is the most powerful force shaping the electorate’s thinking…”

It’s almost as though he is chronicling the change in real time as he writes in Chapter 5:

“Without printed words — and the knowledge conveyed by them to the masses who became literate — there would have been no Bill of Rights in America to protect the freedom and dignity of individuals…As soon as complex thoughts could be easily conveyed from one individual to the mass of others — and as soon as others could easily receive them and potentially agree with them — every individual suddenly had the potential for leveraging mass political power.”

Turns out that translating complex thoughts into 140 characters or less is just as powerful, and the combination of Twitter and the simple transfer of information allowed by the internet, is exponentially so.  The beginning of this transformation back to two-way communication started of course, with the internet, and gained real traction with bloggers.  Most media pundits admit that the 2006 election was the first in which the bloggers, real people with no particular fame or influence up to that point, suddenly DID have influence.  The blogosphere became the public response to the corporate news and the campaign spin.

Now we have corporations forced to listen and participate in the dialogue when an unfairly treated employee or customer with a Twitter account has the power to spread their experience like wildfire, even faster and broader than email.  How about Twestival, the “festival on Twitter,” which raised over $250,000 and brought worldwide public awareness to the global water crisis?  Even great news stories, like the plane in the Hudson River, is breaking first on Twitter.  If you’re not yet convinced, read Mashable’s list of Top 10 Extraordinary Twitter Moments.  It’s like we’ve entered the age where people, ordinary individuals who take an interest in a cause, issue, or event, have the ability to shape global news.  This is true democracy, where people have the power to influence the decisions of those who represent them.  And I mean democracy in every sense of the word, not just politically.  If we combine the reasoned decisions and ideas of individuals, with the instant global transmission allowed by technology like Twitter, the result is so far looking a lot more like Al Gore’s prediction from his book that two-way communication plus national (even global) debate equals better-functioning democracy.

As The Assault on Reason went to press, Biz Stone and Evan Williams were just figuring out how to send their first “tweets.”  But I think Al Gore, and perhaps someone else, saw it coming.  You may not agree with his politics, but it doesn’t take away from the fact that Gore is an eloquent and inspirational speaker and writer.  So in summary, I’d like to leave you with a final passage from his book, which contains a quote from another eloquent speaker:

“Today, reason is under assault by forces using more sophisticated techniques: propaganda, psychology, electronic mass media.  Yet democracy’s advocates are beginning to use their own sophisticated techniques: the Internet, online organizing, blogs, and wikis.  I feel more confident than ever before that democracy will prevail and that the American people are rising to the challenge of reinvigorating self-government…Dr. Martin Luther King once said, ‘Perhaps a new spirit is rising among us.  If it is, let us trace its movements and pray that our own inner being may be sensitive to its guidance, for we are deeply in need of a new way beyond the darkness that seems so close around us.’”

I believe it is democracy’s advocates who represent the new spirit.  But Twitter may be the first of the new vehicles we’ve needed for it to really get traction.

How Twitter SAVES Time?!

Tuesday, March 17, 2009 @ 09:03 PM
Maura

Ok, so file that under “things I never thought I’d say.”  And don’t get me wrong.  Twitter can be a huge time vortex.  But  I have discovered that I am not alone in giving Twitter another chance (see Kathy Sierra’s blog post.  I saw her @SXSW this week and she is now among the Twitterati).  I live in Austin where if you don’t know about a new technology 5 minutes after it debuts, you’re way behind.  So I gave Twitter a shot more than a year ago.  I hated it.  And even now, too many people still think “trying to decide what to have for lunch” is an acceptable post.  It’s not.  But what I realized about the first time I tried Twitter, is that I was doing it wrong.  Here’s what I learned.

Twitter can be a great way to stay in touch with your friends.  I heard someone discussing “start-up costs” as being a barrier to lasting connections with people.  I think this is a great analogy.  If you meet someone, or even if it’s an old friend, but you don’t talk with them for a while, that time lag can be a barrier to reconnecting with them.  What if something tragic happened in their life lately?  Or even without tragedy, you know if you call them, if will probably have to be a long conversation while you catch up.  And while you may really want to do it, finding time for that long conversation is hard to do.  Which makes it less likely to happen.  If you were following each other on Twitter, you’d know what was going on in each others’ lives, and so now there is no barrier to connecting in “3D Twitter,” aka real life.  =)  And here’s a bonus time saver for using Twitter rather than email:  Tweets almost never require a response.  Chris Sacca said @SXSW that your [email] inbox is a to-do list, to which anybody can add an action item (and BTW, I wasn’t in his talk – I heard it on Twitter.)

Tweets can actually be a quick and easy way to stay connected to a lot of people.  It can help you find connection points with people (my friend Steve Harper, the Ripple Guy, has been raving about this to me for months), perhaps give you the opportunity to help someone out if you have the time or the inclination, and can give you fodder for conversation the next time you see them.  I also love when people have a picture of themselves in their profile, specifically their face, because it gives me that extra feeling of connection:  I see your face, I read what you’re up to.  All the better if it’s something interesting.  But even if it’s not, it doesn’t take me more than a couple of seconds to scan through 140 characters.

But definitely the lesson I learned from the last time I tried Twitter is to be selective about who you follow.  Follow friends, follow people you admire, and people you find interesting or smart.  But don’t hesitate to un-follow.  If their tweets are nothing but interruptions, with things you don’t care about, ax ‘em.  I’ve heard many smart entrepreneurs this month, first at RISE Austin and then at SXSW.  Many of them said that a mistake they made in their business was being too quick to hire and too slow to fire.  I think that’s a great principle to apply to Twitter.

Ok, so enough about following friends.  Here’s another reason why Twitter saves time.  There is a lot to learn in this world, about the things I’m interested in.  Reading blogs, reading books, surfing the net…it all takes time.  A shortcut is to follow the people I think are the smartest about the things I’m interested in.  It gives me quick snippets of information, and if I’m directed to a link, I’m reasonably certain it’s going to be pretty good.  I don’t have to sort through all the data myself, looking for the interesting stuff.  For example, I’m into productivity and politics.  There is more information on just these two topics than I can consume in 100 lifetimes.  But by following a few people, I can get caught up in about one page of tweets, at only 140 characters each.  Takes me about 60 seconds to scan.

The next thing I learned I was doing wrong the first time I tried Twitter was that I set it up to receive tweets on my cell phone.  BIG mistake.  This will drive you batty, immediately. This time around I know that you should use a Twitter client on your iPhone or on your computer desktop.  Personally I’m enjoying Twitter as a desktop app using Fluid.  (UPDATE: Fluid inexplicably stopped working.  I’m now experimenting with both PeopleBrowsr and TweetDeck).  And I saw many, many people using Tweetdeck at SXSW.  If you are following a lot of people, that’s the way to go, because it allows you to sort and group.  And I like Twitterific on my iPhone.  (UPDATE: I’ve switched to Tweetie but Twitterific is free so I’d suggest you try that first.)

So just like any tool, especially technology, once you decide to use it, you need to learn how to CONTROL it, rather than let IT control YOU.  This is true for email, your Blackberry, your iPhone, Facebook, LinkedIn…and it’s no different for Twitter.  Don’t leave the clients open all the time, check them only when YOU decide it’s a good time to receive them.  Still, it’s tempting to check them all the time, just like email.  But if you allow these technologies to control your life like that, pretty soon it’s like you’re being carried away by the rapids, without a boat or a paddle.  The key to productivity is staying in control.  Just like in the “old days,” my grandmother would say, “just because the phone rings, doesn’t mean you have to answer it!”

BTW, if you’re interested, you can follow me on Twitter @mnthomas.